Privacy Policy

Last Updated: March 2025

1. Introduction

This Privacy Policy describes how LI Portal collects and handles information through our Internal AI Chatbot ("Service").

2. Information We Collect

We collect:

• Basic user information (name, company email, department)
• Chat content and queries
• Usage data (time, frequency of use)
• Device information when accessing the Service

3. How We Use Your Information

We use this information to:

• Provide relevant responses to your questions
• Improve the Service
• Ensure security and compliance with company policies
• Create anonymous usage reports

4. Data Storage and Security

All data is stored on secure company servers:

• We implement industry-standard security measures
• Access to data is restricted to authorized personnel only
• Chat history is retained according to company data retention policies

5. Information Sharing

Within the Company

Information may be shared with managers and the IT department for monitoring purposes.

Anonymized data may be used to improve company documentation.

With Third Parties

We limit sharing with third parties to what is necessary for the Service to function. We do not sell your data to third parties.

6. Your Rights

As a user, you have the right to:

• Access information we have about you
• Request correction of inaccurate information
• Be informed about how your data is used

7. Changes to This Policy

We may update this Privacy Policy. Any significant changes will be notified through company email or in-app notifications.